FileWorks Online at Work in...

Your Business

FileWorks Online can help your company run more efficiently because all files and documents are stored in one central location. Permission-based access lets you control who has access to each folder, which gives you the ultimate flexibility to grant access to anyone involved with your business.
  • set up each company division with its own set of folders

  • all employees, including remote workers and employees who work on the road, can access the system with just an Internet connection

  • consultants and outside vendors and contractors are given limited access to submit proposals, estimates, invoices, etc.

  • store documents in a secure environment where your encrypted files are protected by state-of-the-art firewalls

  • any document or file can be scanned, uploaded or faxed directly to your account

  • give the hiring committee members or project team members access to sensitive information, while keeping the original documents safely in the account

  • notations are stored with each document

  • document histories track who accesses each document and when they accessed it

  • provide each employee access to company operations manuals, policies and procedures—use notifications or email links to update them when new versions are available

  • use electronic signatures for quick, trackable, legal signatures on hiring forms and personnel documents

  • electronic signatures can also be used for sign-off on projects, purchases or other procedures requiring written approval

  • competitive bids, including specifications, signatures and change orders, can be handled electronically

  • confidential company files and records are safely stored but can be made available using permissions

  • an optional toll-free fax line keeps faxes private and saves them from getting lost

  • use email links to direct users to a specific document

  • save money on postage or on mailroom delivery personnel time by providing sensitive documents electronically in a more secure system than vulnerable email attachments

  • project information is rapidly distributed using a single upload and group notifications, instead of tying up email accounts with large attachments

  • copying and mailing costs are eliminated or vastly reduced

  • all documents are stored in one place, instead of filed on individual machines

  • safely destroy files without shredding

  • implement a disaster recovery system with FileWorks Online, where files are immediate replicated to backup servers

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