FileWorks Online can help your company run more efficiently because all files and documents are stored in one central location. Permission-based access lets you control who has access to each folder, which gives you the ultimate flexibility to grant access to anyone involved with your business.

• set up each company division with its own set of folders


• all employees, including remote workers and employees who work on the road, can access the system with just an Internet connection


• consultants and outside vendors and contractors are given limited access to submit proposals, estimates, invoices, etc.


• store documents in a secure environment where your encrypted files are protected by state-of-the-art firewalls


• any document or file can be scanned, uploaded or faxed directly to your account


• give the hiring committee members or project team members access to sensitive information, while keeping the original documents safely in the account


• notations are stored with each document


• document histories track who accesses each document and when they accessed it


• provide each employee access to company operations manuals, policies and procedures—use notifications or email links to update them when new versions are available


• use electronic signatures for quick, trackable, legal signatures on hiring forms and personnel documents


• electronic signatures can also be used for sign-off on projects, purchases or other procedures requiring written approval


• competitive bids, including specifications, signatures and change orders, can be handled electronically


• confidential company files and records are safely stored but can be made available using permissions


• an optional toll-free fax line keeps faxes private and saves them from getting lost


• use email links to direct users to a specific document


• save money on postage or on mailroom delivery personnel time by providing sensitive documents electronically in a more secure system than vulnerable email attachments


• project information is rapidly distributed using a single upload and group notifications, instead of tying up email accounts with large attachments


• copying and mailing costs are eliminated or vastly reduced


• all documents are stored in one place, instead of filed on individual machines


• safely destroy files without shredding


• implement a disaster recovery system with FileWorks Online, where files are immediate replicated to backup servers