There are many administrative departments that can benefit from FileWorks Online: accounts payable and receivable, building management, business offices, executive boards, fleet services, human resources, purchasing, sales...the list is lengthy.





Human Resources & Hiring

• job applications can be scanned, uploaded or faxed directly to your account


• notifications alert you when applications have arrived


• give the hiring committee access to candidate resumes, while the resumes and personal information stay safely in the account instead of lying on committee members' desks


• hiring committee members review resumes, making notations using the Notes feature


• document histories let you know who has reviewed each document


• provide each employee access to company operations manuals, policies and procedures—use notifications or email links to update them when new versions are available


• use electronic signatures for quick, trackable, legal signatures on hiring forms and personnel documents


• electronic signatures can also be used for sign-off showing a training document or other mandatory document has been reviewed by the recipient


• keep personnel files and records safely stored while making necessary documents available for employee review and sign-off


• save money on postage, overnight delivery and mailroom delivery personnel time by providing sensitive documents electronically in a more secure system than vulnerable email attachments

Training Departments

• trainers and students can be set up with access with just an Internet connection


• class attendees can view the class assignments at the same time


• discussion items can be written in document
  Notes for a date-stamped record detailing who made
  the notation


• assignments and handouts are rapidly distributed using a single upload and group notifications, instead of tying up email accounts with large attachments


• instructors are instantly notified when assignments are turned in


• assignments are accessible to instructor and student


• document histories and electronic signatures verify receipt of documents and can be used for sign-off on assignments or attendee paperwork


• copying and mailing costs are eliminated or vastly reduced


• all documents are stored in one place, instead of filed on individual machines


• eliminates searching email for assignments and handouts

Virtual Assistants

• introduce clients to a secure and accessible infrastructure for storing their company documents and files


• help clients implement a secure methodology for greater organization


• link to client-owned accounts to share documents and perform tasks


• notifications alert you when a new document is filed in a folder


• gain quick and trackable sign-off on projects and expenses using the electronic signature function


• help clients secure their files by storing them in FileWorks Online instead of on vulnerable laptops and computers


• implement a disaster recovery system for yourself and your clients—with FileWorks Online the files are immediate replicated to backup servers